Associate Director, Operations and Finance

Company: The University Of Chicago
Location: Chicago
Posted on: April 24, 2025

Job Description:

DepartmentCollege Chicago Center for TeachingAbout the DepartmentChicago Center for Teaching and LearningJob SummaryThis role provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.Responsibilities

• In support of the Executive Director, manages and monitors the CCTL's budget and ledger to ensure funds are appropriately allocated and expended.
• Oversees the review, approval, and reporting of all expenditures and transactions by the CCTL and its staff.
• Provides monthly financial reporting and budget projections in accordance with University and divisional policies and procedures.
• Assists and supports the Executive Director with researching, writing, and presenting yearly budget proposal to the College.
• Oversees the procurement of goods and services for the Center and negotiates with internal and external vendors as needed.
• Manages the day-to-day operations and administrative activities of the Center.
• Develops, analyzes, and implements operating strategies and procedures designed to ensure the efficient and effective functioning of the Center.
• Creates and organizes CCTL policy and procedures documents, such as onboarding/offboarding, CCTL overall policy and operations manual, etc.
• Oversees the management and maintenance of CCTL facilities, software, and equipment.
• Assists the Executive Director and Deputy Director in developing, implementing, and monitoring a CCTL communication plan and strategy.
• Fosters and maintains relationships with stakeholders, including faculty, staff, administrators, as well as campus and external partners.
• Represents the Center and its mission at internal and external meetings, conferences, and other events as needed.
• Oversees the processes for recruitment, hiring, and onboarding of new CCTL staff in coordination with HR.
• Supervises and oversees support staff responsible for program and event support, communications, and operations.
• Coordinates the recruitment, hiring, training, and payments of graduate and undergraduate student employees, including serving as the time approver when appropriate.
• Manages and implements administrative logistics of small and large-scale programs and events.
• Provides logistical and administrative support to ensure successful implementation of programs and events.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
• Performs other related work as needed.Minimum QualificationsEducation: Minimum requirements include a college or university degree in related field.Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.Certifications: ---Preferred QualificationsEducation:
  • Bachelor's degree or higher.Experience:
    • Minimum 3 years of work experience in a related job discipline.
    • Developing and managing budgets.
    • Recruiting, hiring, training, and supervising student workers.
    • Growing and expanding operational support for a center or academic unit in an institution of higher education.
    • Strategic planning and development of annual reports.Technical Skills or Knowledge:
      • Proficiency in Mac and Windows environments.
      • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Office365, Teams) and Zoom.
      • Familiarity with Qualtrics or other survey/form building platforms.
      • Familiarity with web development environments/content management systems.
      • Familiarity with MailChimp, Emma, or other email management platforms.
      • Familiarity with Asana or other task management systems.
      • Proficiency with Oracle, Concur, Orbit, or other financial management systems.
      • Learn new software and database tools.Preferred Competencies
        • Comfortable in an academic and research-intensive environment.
        • Strong verbal and written communication skills including excellent editing/proofreading in English.
        • Excellent computer skills and ability to use complex databases and other record keeping systems.
        • Strong organizational skills, prioritize and manage concurrent tasks with interruptions.
        • Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
        • Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners.
        • Establish good working relationships with people of different backgrounds.
        • Work autonomously, taking initiative and without detailed instructions.
        • Maintain confidentiality/discretion at all times.
        • Problem-solving skills.
        • Attention to detail.Working Conditions
          • Office environment.
          • Fast-paced environment.
          • Sit at a computer for 4-6 hours.
          • Periodic walking to other campus locations.Application Documents
            • Resume/CV (required)
            • Cover Letter, to include interest in position (required)
            • References Contact Information (3)(required)When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.Job FamilyAdministration & ManagementRole ImpactIndividual ContributorScheduled Weekly Hours37.5Drug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredNoPay Rate TypeSalaryFLSA StatusExemptPay Range$60,000.00 - $75,000.00The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.Benefits EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.Posting StatementThe University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Keywords: The University Of Chicago, Mount Prospect , Associate Director, Operations and Finance, Executive , Chicago, Illinois